Job description
Purpose of the Role
As a Supply Chain Instrument Expert, you will contribute to the company’s short- and mid-term objectives by managing spare parts handling, instrument intercompany order-to-cash, and end-of-life processes. You will focus on efficiency, cost-effectiveness, sustainability, and compliance, balancing customer demand with business sustainability through effective management of instrument inventory, spare parts, transportation budgets, and project plans. As a Subject Matter Expert, you will define best practices, drive process optimisation, and deliver training in close collaboration with internal stakeholders and external suppliers.
Key Responsibilities
Operational Supply Chain Management
- Oversee the ordering, supply, and distribution of instruments and spare parts to customers across ROB.
- Manage return, disposal, and waste processes for instruments and spare parts in line with internal policies and environmental standards.
- Coordinate the distribution of emergency swap-out equipment to ensure business continuity.
- Monitor inventory levels and manage related budgets to support operational efficiency and cost control.
- Perform regular stock checks for instruments and spare parts.
- Monitor stock levels at the global hub and manage installation planning.
Data & Systems Management
- Manage material, batch, and equipment master data in SAP in accordance with stock management policies.
- Perform intercompany shipments and maintain an accurate instrument database in line with installation, relocation, and return plans and associated documentation.
- Process invoices and capitalise instrumentation to generate revenue and initiate contracts.
Reverse Logistics & End-of-Life Management
- Coordinate the return of instruments for refurbishment to certified international repair centres and manage onward processing with sterilisation and recycling facilities.
- Manage the return of spare parts following the global spare parts supply chain process.
- Ensure end-of-life processes are compliant, cost-effective, and environmentally responsible.
Governance, Compliance & Continuous Improvement
- Maintain training documents and SOPs related to instrument and spare parts supply chain processes.
- Represent Supply Chain in audits in collaboration with Quality and internal/external auditors.
- Build and maintain effective relationships with suppliers, including participation in audits and supplier performance reviews.
- Drive process improvements through optimisation initiatives and contribute to project management activities.
- Deliver training and share best practices with key stakeholders to standardise and improve ways of working.
Budget & Sustainability
- Manage the instrument transportation budget by optimising efficiency through strategic route planning.
- Aim to stay within budget while promoting environmentally friendly and sustainable supply chain practices.
- Maintain instrument and spare parts inventory within agreed levels and drive best practices with stakeholders.
Required Capabilities
Ability to:
- Manage intercompany orders of instrumentation and spare parts from international distribution centres to local warehouses and final mile delivery to customers, ensuring outstanding OTIF (On Time In Full) performance.
- Process invoices and capitalise instrumentation to support revenue generation and contract initiation.
- Execute intercompany shipments and maintain accurate instrument master data aligned with installation, relocation, and return plans.
- Coordinate refurbishment, sterilisation, and recycling flows for instruments with certified partners.
- Manage returns of spare parts in line with the global spare parts supply chain process.
- Maintain optimal inventory levels for instruments and spare parts and promote best practices with key stakeholders.
- Optimise transport routes and modes to balance cost, service level, and environmental impact.
Profile Requirements
Experience & Background
- 4–6 years of experience in Supply Chain, Logistics, Operations, or a similar role, ideally in a technical, medical device, or industrial environment.
- Experience with intercompany flows, inventory management, and order-to-cash processes is a strong asset.
Education
- Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Engineering, or a related field (or equivalent experience).
Technical Skills
- Languages:
- Fluent in English (written and spoken).
- Dutch and/or French are a strong advantage.
- Computer literacy:
- MS Office (Excel, PowerPoint, Word).
- SAP (or similar ERP system) for material, batch, and equipment master data.
- Google Suite.
- Project and collaboration tools such as Monday.com, Trello, Lucidspark.
- Ability to prepare impactful presentations and communicate effectively with internal and external partners.
Core Competencies
- Strong stakeholder management skills, able to collaborate with cross-functional teams and external suppliers.
- Analytical mindset with attention to detail and a focus on data accuracy.
- Organised, proactive, and able to manage multiple priorities and deadlines.
- Problem-solving orientation with a continuous improvement mindset.
- Customer-focused, with a strong sense of service and quality.
Desirable Skills
- Lean methodologies and project management skills (certifications are a plus).
- Experience in change management and supporting teams through process or system changes.
- Knowledge of sustainability practices in supply chain and logistics.
Why joining us?
Rapid growth: Amaris has doubled its workforce in Belgium in two years, providing numerous growth opportunities for employees.
Prestigious projects: Candidates will work with renowned clients in the pharmaceutical, biotechnology, and European institutions sectors on impactful missions.
International environment: An agile and dynamic structure promotes intrapreneurship and meritocracy, with international exposure at the heart of Europe.
Amaris Consulting is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
Who are we?
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:
Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.
We look forward to meeting you!